Netelec: automated invoice reconciliation across Outlook and Cin7
An invoice workflow that processes around 12,000 invoices a year, automates 85% of reconciliation, and returns valuable time to the business.
The problem: invoice volume was consuming valuable business time
Netelec processes approximately 12,000 invoices each year. Each invoice needed to be found, checked, matched against inventory information, and either reconciled or escalated for review.
That made invoice processing a recurring operational cost: staff time tied up in repetitive checks, slower visibility over purchasing, and more opportunity for errors to pass through unnoticed.
The solution: reconcile invoices where the work already happens
G3 Digital connected the workflow directly to Netelec's existing systems instead of asking the team to learn another platform.
1. Monitor Outlook
The automation monitors the invoices inbox in Outlook and identifies incoming invoices for processing.
2. Reconcile with Cin7
Invoice information is checked against Netelec's Cin7 inventory records to support accurate reconciliation.
3. Route exceptions
Invoices that meet the matching rules continue automatically. Exceptions are sent for manual review rather than being treated as complete.
The business return
The aim was not simply to process invoices faster. It was to give Netelec back staff capacity while keeping people in control of the exceptions that needed judgement.
Delivered in four weeks
From signed quote to delivery, the invoice reconciliation automation was completed in four weeks, focused on the workflow, the system connections, and the exception path the business needed.
A practical automation investment
Similar business automations typically cost between $5,000 and $10,000, depending on the number of systems, the complexity of the rules, and the exception handling required.
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